The following are the various actions for which Vault will create a document audit log entry. The label that appears in parentheses is the event key (called “Action” in the exported audit logs).
Vault does not update documents when a user saves without making any changes. This means that the document’s Last Modified Date is not changed and Vault does not create an event in the document audit history.
Note: Audit logs support a precision to one second. Events occurring within a single second may appear in an unexpected order.
Basic Actions
- Upload Binder (UploadCompoundDoc)
- Upload Document (UploadDoc, UploadDocBulk, UploadDoc_RepeatingListProperties)
- Edit Fields (EditDocInfoProperties, EditDocInfo_RepeatingListProperties, EditDocInfo_ManualAssignments)
- Download Source File (Download)
- View Document (GetDocumentVersion)
- Save Page Rotations (SavePageRotations)
- Check Out (Checkout)
- Undo Checkout (UndoCheckout)
- Check In (Checkin)
- Execute Custom Action (ExecuteCustomAction)
- Create, Edit, or Delete Document Relationships (EditDocRelationships)
- Create, Edit, or Delete Document Links (EditDocRelationships)
- Add Rendition (AddRendition)
- Remove Rendition (RemoveRendition)
- Download Rendition (DownloadRendition)
- Download from Distribution (DistributionDownload)
- Confirm Withdrawal (WithdrawalConfirmation)
- Delete All Document Versions (DocAllVersionsDeleted)
- Delete Document Version (DocSingleVersionDeleted)
- New Draft Version (NewDraftVersion)
- Upload Source File (AddDocContent)
- Upload New Version (AddDocContentFromExistingDoc, UploadNewVersion)
- Change minor version number to major version number, for example, from 0.3 to 1.0 (UPDATE_DOC_ VERSION)
- Move Document to New Lifecycle State (ChangeDocumentState)
- Automatch Upload (AutomatchUpload)
- Reclassify (Reclassify)
- Add Binder Section (CompoundDocumentAddNode)
- Add Binder Section From Template (CompoundDocumentAddDocNodeFromTemplateError)
- Edit Binder Section (CompoundDocumentEditNode)
- Edit Binder (CompoundDocumentEdit)
- Set Binder Thumbnail (SetBinderThumbnail)
- Delete Binder Section (CompoundDocumentDeleteNode)
- Export Binder (ExportBinder)
- Download Controlled Copy (ControlledCopyDownload)
- Execute Controlled Copy Action (ControlledCopyAction)
- Execute Change Control Action (ChangeControlAction)
- Fill PDF Form (2253, etc.) (FillPdfForm)
- Download PDF Form (2253, etc.) (DownloadPdfForm)
- Export All Files1
Send As Link
- Send as Link to External Viewers (SendAsLinkToExternalViewers)
- Send as Link to Internal Viewers (SendAsLinkToInternalViewers)
- Revoke Access Token for Send as Link (RevokeAccessToken)
- View Document via Send as Link (ViewedSentDocument)
- View Document Failed via Send as Link with expired access token (ViewedDocumentNotAvailable)
- Downloaded Document Shared via Send as Link (DownloadedSentDocument)
- Download Video Shared via Send as Link (DownloadedSentVideo)
Annotations
- Merge Annotation Anchors (MergeAnnotateAnchors)
- Bring Forward Line Annotations (BringForwardLines)
- Bring Forward Link Annotations (BringForwardLinks)
- Bring Forward Note Annotations (BringForwardNotes)
- Bring Forward Anchor Annotations (BringForwardAnchors)
- Undo Bring Forward Annotations (UndoBFA)
- Undo Bring Forward Annotations – All (UndoAllBFA)
- Export Annotations (ExportedAnnotations)
- Export Annotations with filters applied (ExportedAnnotationsFiltersApplied)
- Import Annotations (ImportedAnnotations)
- Undo Import Annotations (UndoImportedAnnotations)
Text and Claims Management (PromoMats Vaults Only)
- Suggested Links Action Performed (RunSuggestedLinks)
- Accept Suggested Link (EditDocRelationships)
- Suggested Links Removed (RemoveSuggestedLinks)
- Create Auto Link (EditDocRelationships)
- Manually Add Claim Link (CreateClaimLinkRelationships)
- Suggested Links Removed (RemoveSuggestedLinks)
CrossLinks
- Create CrossLink Document (CreateCrossLink, CreateCrossLink_RepeatingListProperties)
- Edit CrossLink Document (EditCrossLink)
- Generate CrossLink Content (GenerateCrossLinkContent)
- Generate CrossLink Doc Info Page (GenerateCrossLinkDocInfo)
- Update CrossLink Content (UpdateCrossLinkContent)
- Remove CrossLink Content (RemoveCrossLinkContent)
- Update CrossLink (UpdateCrossLink, UpdateCrossLink_RepeatingListProperties)
- Create CrossLink Binding (CreateCrossLinkBinding)
- Remove CrossLink Binding (RemoveCrossLinkBinding)
- Edit CrossLink Binding (EditCrossLinkBinding)
- Resync with Source (ResyncWithSource)
Attachments
- Add Attachment (AddAttachment)
- Add Attachment Version (NewAttachmentVersion)
- Restore Attachment Version (RestoreAttachmentVersion)
- View Attachment (ViewAttachment)
- Download Attachment (DownloadAttachment)
- Delete Attachment (DeleteAttachment)
- Delete Attachment Version (DeleteAttachmentVersion)
- Edit Attachment (EditAttachment)
Lifecycle Entry Actions
- Delete Annotations (DeleteAnnotations)
- Delete Minor Versions (DeleteDocMinorVersions)
- Delete Minor Versions excluding Planned state documents (DeleteDocMinorVersionsExceptPlanned)
- Expire (Expired)
- QualityDocs: Close Multi-Document Change Control (CloseDocumentChangeControl)
- QualityDocs: Multi-Document Change Control (UpdateDocsEntryAction)
Workflows
- Start Workflow (WorkflowInitiation, WorkflowDocVersionChange, WorkflowDateVariableCreate, WorkflowDateVariableUpdate)
- Complete Workflow (WorkflowCompletion)
- Cancel Workflow (WorkflowCancellation)
- Email Workflow Participants (EmailParticipants)
- Assign Task (TaskAssignment)
- Replace Task Participant (TaskReplace)
- Complete Task (TaskCompletion)
- Cancel Task (TaskCancellation)
- Task Short Circuited (TaskShortCircuited)
- Reassign Task (TaskReAssignment)
- Undo Task Acceptance (TaskRelease)
- Assign Task to Any User (TaskAvailable)
- Add Task Due Date (TaskDueDateCreate)
- Update Task Due Date (TaskDueDateUpdate)
- Update Sharing Settings: Manual Assignment (EditDocInfo_ManualAssignments)
- eSignature Completed (electronicSignature)
- QualityDocs: Multi-Document Change Control (CascadeSignatures)
Integration Actions
- Send To CLM (SendToClm)
- Withdraw From CLM (WithdrawFromClm)
- Withdraw Slide From CLM (WithdrawSlideFromClm)
- Withdraw Binder From CLM (BinderWithdrawFromClm)
- View Document in Embedded Viewer (EmbeddableDocViewerView)
- Download Document Rendition from Embedded Viewer (EmbeddableDocViewerDownload)
- Download Source File from Embedded Viewer (EmbeddableDocViewerDownloadSource)
- Distribute Document through Embedded Viewer (EmbeddableDocViewerDistribute)
- View Document from Standalone Viewer (ExternalViewerDocumentView)
- Download Document Rendition from Standalone Viewer (ExternalViewerPDFDownload)
- Download Source File from Standalone Viewer (ExternalViewerSourceDownload)
- Distribute Key Message (KeyMessageDistribution)
- Distribute Presentation (PresentationDistribution)
- Distribute Slide (SlideDistribution)
- Send to Staging CDN (CDNStage)
- Send to Production CDN (CDNProduction)
- Push to CDN (PushToCDN)
- Withdraw from Staging CDN (WithdrawFromCDNStage)
- Withdraw from Production CDN (WithdrawFromCDNProduction)
- Approved Email Push to CDN (AEPushToCDN, AECDN)
- Approved Email Withdraw from CDN (AEWithdrawFromCDN)
- Upload Thumbnail (VeevaDistributionPkgThumbnailUpload)
- Upload Poster (VeevaDistributionPkgPosterUpload)
- Set Default Thumbnail (DefaultBinderThumbnail)
- Create Email Fragment (CreateMasterEmailFragment)
- View Content Links (ViewContentLinks)
- CLM Distribute (CLMDistribute)
- CLM Withdraw from Production (CLMWithdrawProduction)
- CLM Withdraw from Staging (CLMWithdrawStage)
- CLM Send to Staging (CLMStage)
- CLM Send to Production (CLMProduction)
- Checked in from MS Office Online (OnlineCheckin)
- Checked out in MS Office Online (OnlineCheckout)
- Exited from MS Office Online (OnlineExit)
- Opened in MS Office Online (OnlineOpen)
- Undo checkout from MS Office Online (OnlineUndoCheckout)
Admin/Veeva Support
- Reindex (Reindex)
- Reindex All Versions (ReindexAllVersions)
- Undelete Document (DocAllVersionsUndeleted)
- Re-render (ReRender)
Other
- License Violation (LicenseViolation)
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This action creates a separate event for each file exported. For example, a Download event for the source file and a DownloadRendition event for the viewable rendition. ↩