Organizations often reuse previously approved content across many channels. With Content Modules, you can create groups of text, images, and other data that have passed review and quickly select content for reuse in new materials. You can also add new assets to Content Modules.

The Content Module object stores the metadata fields for the object, including the Product, Country, custom fields, and IDs. The content module can contain several Content Module Assets. The Content Module Asset object stores the material included in the Content Module. Content Module Assets include:

  • Text Assets, selected from the claims library
  • Supporting component assets within the Vault Library
  • Additional text items, such as headers, copy text, and titles
  • Rulesets, collections of business rules that provide instructions on how to use Content Module Assets

Creating Content Modules

Navigate to Admin > Business Admin > Content Modules to create a Content Module. After creating a Content Module, you can create and add Content Module Assets. You can add assets to Content Modules on the Content Module object record detail page.

You may need to create several Content Modules with the same assets. We recommend entering a detailed description for each module to avoid confusion.

Relating Content Modules

Using the join objects Content Module Country and Content Module Product, you can relate Content Modules to multiple products and countries.

You can also navigate to Admin > Settings > Application Settings and, under Join Object Records, select the Enable Content Module Country Join Object Record Creation SDK and Enable Content Module Product Join Object Record Creation SDK checkboxes to enable automatic join record creation.

Content Module Rulesets

Rulesets are collections of business rules that can be used across multiple Content Modules. To create a custom Content Module Ruleset, navigate to Business Admin > Content Module Rulesets.

Reviewing & Approving Content Modules

When you’ve finished creating your Content Module, you can send the module for approval through the Content Module Approval workflow. To send the module for approval, click the Actions menu, select Start Approval, and assign users as Content Module Reviewer and Editor. Once the module is approved, you can begin using it in your materials.

Creating Approval Documents

When configured, Vault generates an Approval Document as part of the Content Module approval process. The Approval Document summarizes the claims and assets in Content Modules into a single readable document and allows reviewers to approve groups of text, image, and data components at once rather than individually. To configure the Approval Document, you’ll need to add the Generate Approval Document user action to the Content Module Lifecycle. We recommend adding the user action to the In Review state and using the Generate Approval Document label.

By default, Vault assigns the Approval Document to the Content Module Approval Document Lifecycle. You can assign the Approval Document to alternate or multiple lifecycles by editing the Approval Document subtype. If the Approval Document belongs to two (2) or more lifecycles, Vault sends it through the first lifecycle alphabetically.