When configured, Vault sends notifications to PromoMats and MedComms document owners when a parent of one of their documents moves moves into a state with a configured entry action or by a configurable user action. For example, one of your promotional materials, Cholecap UK Campaign 2021, is the child document of Cholecap Campaign 2021, created via the Make a Copy action. Another user starts the SME and Final Executive Approval workflow on the original document. Vault notifies you that the document moved into a non-Steady state, so you may need to update your document once the global parent returns to a Steady state.
Configuring Document Notifications
To edit the notification Vault sends, navigate to Admin > Configuration > Document Messages, edit the message, and click Save.
Unlike the entry action, users must manually perform the Send Notification to Based On Documents user action. You may configure both a user action and an entry action to ensure others are still notified if the user does not perform the user action.